Before all this Covid crap I was on a plane 3 or 4 times a month. Sometimes more. We submit our travel plan before anything gets booked. Once approved which takes about an hour normally, we have the option to book it ourselves or the company can book it. Some folks want the points so that was an easy compromise. This keeps people from doing stupid things like that. We also have a corporate deal with enterprise/National for car rental so that is an easy thing as well. Our travel plan has when we need to be on site, and when we will be leaving. We use Marriott hotels so we add a hotel that is in a safe area that is close. Car rental if needed. Our travel person has a list of everyone’s preferences. So if you like delta over American she will see if there is a comparable delta flight. Or if you prefer Fairfield’s over courtyards, aisle seat vs windows. TSA pre check, if you have a passport, etc…. You can give her as much info as you would like.