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Travel Policy for Work
#3782498
11/08/22 06:32 AM
11/08/22 06:32 AM
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Joined: Nov 2020
Posts: 1,334 North Alabama
Hammertime7v2
OP
8 point
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OP
8 point
Joined: Nov 2020
Posts: 1,334
North Alabama
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Just started a new job with a new company and have hourly employees reporting to me who are being asked to travel for company purposes (cycle counts at third party warehouses).
Company policy (in line with FLSA) is that they are paid their standard hours on travel days (8 hrs) unless they do actual work beyond that for that day. However, travel time (outside miles and food reimbursement) is only qualified for paid hours for the 8-hr standard work schedule (assuming they do no other work before/during/after travel on that day).
I've got an employee who's been with the company for 25+ years and watches the clock by the second. This person booked a really awkward/inconvenient flight so that the travel time is 15 hours instead of what could have been a 6 hour direct flight. The employee is raising cane because they aren't going to be paid for the 14 hours...only the 6 (inclusive of travel time to airport).
Further, she's taking two newer employees with her who she's coached to do the same thing. The more experienced employee was trying to scare me into caving, saying of the hours weren't paid, the newer employees wouldn't go on the cycle count. I meet with them today.
I think what's really happening here is that the experiences employee wants to get paid 8 hours of overtime for sitting on a plane.
I'm thinking about pulling up the direct flight options in the meeting with employees and asking them why they feel the need to make a 6 hour direct flight trip into a 14 hour one that requires getting up at 3AM.
How do yalls companies handle travel policy for hourly employees?
Last edited by Hammertime7v2; 11/08/22 06:36 AM.
Professional Smart Alec
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Re: Travel Policy for Work
[Re: Hammertime7v2]
#3782500
11/08/22 06:36 AM
11/08/22 06:36 AM
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Joined: Apr 2018
Posts: 1,438 North of 459 South of 20
bhammedic84
8 point
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8 point
Joined: Apr 2018
Posts: 1,438
North of 459 South of 20
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me - id tell her to pound sand and book the most direct flight with the least amount of time it took to get to the destination.. i might could see some type of compensation if a layover occured but there would have to be documntaion not just her word
Turkey’s tell you when they want to die not lawmakers.
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Re: Travel Policy for Work
[Re: Hammertime7v2]
#3782518
11/08/22 07:20 AM
11/08/22 07:20 AM
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Joined: Jan 2001
Posts: 25,635 Fayetteville TN Via Selma
jawbone
Freak of Nature
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Freak of Nature
Joined: Jan 2001
Posts: 25,635
Fayetteville TN Via Selma
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Before I retired the City would only pay us for 8 hours on a travel day. Some officers questioned this and were told that is the way it is. That is the way it stayed.
Lord, please help us get our nation straightened out.
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Re: Travel Policy for Work
[Re: Hammertime7v2]
#3782519
11/08/22 07:20 AM
11/08/22 07:20 AM
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Joined: Jan 2017
Posts: 3,479 Lower Alabama
Andalusia
10 point
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10 point
Joined: Jan 2017
Posts: 3,479
Lower Alabama
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There will always be someone trying to game the system so having them get pre-approval for the flight makes sense. This keeps them honest and they are much more likely to book direct/shortest flights. Sad but there is always going to be someone who ruins it for everyone else and then everyone has to play by the new rules.
"If you are the smartest person in the room, you're in the wrong room"
"How you do Anything, is how you do Everything"
"It is the mark of an educated mind to be able to entertain a thought without accepting it"
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Re: Travel Policy for Work
[Re: jawbone]
#3782525
11/08/22 07:28 AM
11/08/22 07:28 AM
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Joined: Aug 2014
Posts: 13,839 Mobile, AL
SouthBamaSlayer
Gary's Fluffer
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Gary's Fluffer
Joined: Aug 2014
Posts: 13,839
Mobile, AL
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Before I retired the City would only pay us for 8 hours on a travel day. Some officers questioned this and were told that is the way it is. That is the way it stayed. LEO and state agencies are exempt fr DOL laws, but in the real world that’s very illegal lol.
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Re: Travel Policy for Work
[Re: Hammertime7v2]
#3782555
11/08/22 08:14 AM
11/08/22 08:14 AM
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Joined: Oct 2014
Posts: 2,296 Houston County
Hoytdad10
8 point
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8 point
Joined: Oct 2014
Posts: 2,296
Houston County
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All travel and lodging is booked & paid by the company. Employees are given the itinerary. They are paid 8 hrs on the travel days.
A man's gotta do what a man's gotta do.
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Re: Travel Policy for Work
[Re: SouthBamaSlayer]
#3782567
11/08/22 08:24 AM
11/08/22 08:24 AM
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Joined: Jan 2014
Posts: 10,405 Scottsboro, Al
jbatey1
Lucky Bastage
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Lucky Bastage
Joined: Jan 2014
Posts: 10,405
Scottsboro, Al
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All of our flights are booked by one person (corporate travel agent). She knows to get the best deal with the least amount of travel time. This. Why even deal with the headache of having each individual person responsible. If it’s came to the point of posting this to a forum, your company needs clear processes and policy put into place.
The fool tells me his reasons; the wise man persuades me with my own.
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Re: Travel Policy for Work
[Re: Hammertime7v2]
#3782588
11/08/22 09:09 AM
11/08/22 09:09 AM
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Joined: Sep 2012
Posts: 17,927 North AL
AU338MAG
Old Mossy Horns
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Old Mossy Horns
Joined: Sep 2012
Posts: 17,927
North AL
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Sounds like the experienced employee is very experienced at gaming the system.
Make sure she understands there's a new sheriff and shut her down.
Dying ain't much of a living boy...Josey Wales
Molon Labe
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Re: Travel Policy for Work
[Re: Hammertime7v2]
#3782604
11/08/22 09:25 AM
11/08/22 09:25 AM
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Joined: Jul 2010
Posts: 9,111 B'ham
Goatkiller
14 point
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14 point
Joined: Jul 2010
Posts: 9,111
B'ham
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I don't cotton to any clock watchers and office staff trying to game the system. I'd fire her ass, not over this but I'd start looking for a reason and in the meantime I'd probably mention to her it's time for a new job..
Dead serious. Think about how much productivity the company has lost at that position over that 25 years.
Folks like this don't work for me.
1 person books all the travel at our offices and we are flexible on flights within reason. Hourly people are usually not traveling that would be rare.
Last edited by Goatkiller; 11/08/22 09:28 AM.
No government employees were harmed in the making of this mess.
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Re: Travel Policy for Work
[Re: turkey247]
#3782633
11/08/22 10:07 AM
11/08/22 10:07 AM
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Joined: Aug 2014
Posts: 13,839 Mobile, AL
SouthBamaSlayer
Gary's Fluffer
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Gary's Fluffer
Joined: Aug 2014
Posts: 13,839
Mobile, AL
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I travel for work occasionally, outside of my normal area, and have never thought twice about the time it takes or more “compensation”. Our American workforce is in a bad place. My time is valuable. If I’m in hourly and my company wants more of it, I want more money. I don’t work for free. I’m salaried now and have been for years, so it’s a moot point for me.
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Re: Travel Policy for Work
[Re: Hammertime7v2]
#3782635
11/08/22 10:08 AM
11/08/22 10:08 AM
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Joined: Jan 2002
Posts: 11,685 Saraland, Alabama
hammerhead
Booner
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Booner
Joined: Jan 2002
Posts: 11,685
Saraland, Alabama
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We have always worked 10 or 12 hours shifts...if you travel on an off day, you get paid OT (1.5x) for the travel time. If you travel on a scheduled work day, you get paid your normally scheduled hours; if I am scheduled to work 12 hours today but had to travel 4 hours, I would still get 12 hrs pay. If travel took over 12 hrs, I would get my normal 12 hrs pay, plus OT (1.5x) for anything over the 12 hrs. All of our travel arrangements have to be booked on our expense management program (Concur) and approved by management, and in some cases, upper management; upper management has turned down some arrangements when there were shorter flights than what the employee originally booked.
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Re: Travel Policy for Work
[Re: Hammertime7v2]
#3782639
11/08/22 10:12 AM
11/08/22 10:12 AM
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Joined: Dec 2002
Posts: 51,938 Over Yonder
Clem
Mildly Quirky
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Mildly Quirky
Joined: Dec 2002
Posts: 51,938
Over Yonder
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Just started a new job with a new company and have hourly employees reporting to me who are being asked to travel for company purposes (cycle counts at third party warehouses).
Company policy (in line with FLSA) is that they are paid their standard hours on travel days (8 hrs) unless they do actual work beyond that for that day. However, travel time (outside miles and food reimbursement) is only qualified for paid hours for the 8-hr standard work schedule (assuming they do no other work before/during/after travel on that day).
I've got an employee who's been with the company for 25+ years and watches the clock by the second. This person booked a really awkward/inconvenient flight so that the travel time is 15 hours instead of what could have been a 6 hour direct flight. The employee is raising cane because they aren't going to be paid for the 14 hours...only the 6 (inclusive of travel time to airport).
Further, she's taking two newer employees with her who she's coached to do the same thing. The more experienced employee was trying to scare me into caving, saying of the hours weren't paid, the newer employees wouldn't go on the cycle count. I meet with them today.
I think what's really happening here is that the experiences employee wants to get paid 8 hours of overtime for sitting on a plane.
I'm thinking about pulling up the direct flight options in the meeting with employees and asking them why they feel the need to make a 6 hour direct flight trip into a 14 hour one that requires getting up at 3AM.
How do yalls companies handle travel policy for hourly employees? Unless it's in the travel policy that employees are to take the most direct flight, less time-consuming flight and/or less expensive flight, you'll either have to dig in and hold fast or let it go this time and update the travel policy. Common sense and logic isn't used by most folks to begin with, and especially if they can make $$$ on overtime. She knows this and deliberately booked the longer flight. You're the boss. Dig in or let it go this time and update the policy. Additionally, if I travel for company time they're either paying me or I'm taking time off. My time is valuable. I don't travel on my time for them. But I also wouldn't book a 15-hour flight when a direct is possible. Another also ... Goatkiller's mention of having someone book travel for the office is good. If your office travels a lot, hammerhead, you might want to suggest that. Hire someone experienced in it or contract with a travel agency.
Last edited by Clem; 11/08/22 10:14 AM.
"Hunting Politics are stupid!" - Farm Hunter
"Bible says you shouldn't put sugar in your cornbread." Dustin, 2013
"Best I can figure 97.365% of the general public is a paint chip eating, mouth breathing, certified dumbass." BCLC, 2020
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